Operations Assistant

LocationOxford, UK
Job TypePermanent

The role of the Flight Operations Assistant is to ensure the safe and efficient delivery of the daily flight planning programme for all aircraft and simulator sorties at Leading Edge Aviation. Reporting directly to the Operations Manager and working closely with the Head of Training (HoT) and the Chief Flight Instructor (CFI) the Flight Operations Assistant will provide a persistent presence in the Leading Edge operations area, working closely with student pilots who will require experienced guidance from the operations assistant as they look to undertake their flying training.


Flight Safety
  • To assist the Operations Manager in scheduling all aircraft and simulator sorties and briefing sessions on the Flying Programme, using Private Radar in accordance with Leading Edge Aviation, EASA training requirements and Instructor availability.
  • Keeping Private Radar up to date with actual event timings.
  • To process Instructor duty and rest records in accordance the Operations Manual.
  • To ensure adherence of the Flying Programme to relevant regulations and operational procedures.
  • To maintain a continuous and accurate picture of the position and technical status of all aircraft.
  • To maintain up-to-date awareness of the actual and forecast weather situation enroute and the serviceability of essential enroute and terminal facilities affecting the operated route.
  • To assist in the completion and submission of Flight Plans to achieve the flying programme.
  • To plot NOTAMS as directed by Leading Edge policy.
  • To ensure adherence to relevant regulations and procedures, including flight time limitations, in coordination with Operations Manager.
  • To initiate remedial actions in the case of potential or actual disruptions in order to keep or bring back the fleet to the initial schedule programme.
  • To take the lead in case of flight disruption.
  • To initiate the emergency procedure, in case of accidents or incidents involving our aircraft or personnel.
  • To liaise with Airport operations to ensure the efficient delivery of the planned Flying Programme including:
        - Organising refuelling of the aircraft and file fuel receipts.
        - Managing the aircraft movements at the home airport, ensuring the required aircraft are out and ready to fly for the first daily sortie and Hangered at the end of the day.
        - Other activities as required.
        - To liaise with ATC as required to achieve the flying programme and update Private Radar.
        - Manage the maintenance schedule for each aircraft:
                   -Coordinating planned maintenance activities such as scheduled servicing.
                   -Liaising with the appropriate maintenance teams to deal with ad hoc issues.

  • Flight Planning and Operational experience.
  • Sound knowledge of national and international aviation regulations and the effect on day-to-day operational requirements.
  • Excellent IT and systems skills.
  • Strong organisational skills.
  • Excellent written and verbal communication skills with a positive and enthusiastic outlook.
  • A Can-do attitude with the willingness to go the extra mile for the Customer.
  • Ability to analyse and decide a course of action in a timely manner.
  • A pro-active manner, looking to resolve issues within approved boundaries, working with HoT/CFI to identify solutions to the usual flying training issues that occur – weather, aircraft.
  • Serviceability, pilot availability, etc.
  • A flexible approach to working hours.
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